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Pharmacy managers must select, implement, and maintain a reporting platform that meets specific requirements to support the CIRCL program. This platform is the technological foundation that enables effective documentation, analysis, and learning.
The pharmacy must have a platform that:
- De-identifies data: The platform must have processes in place to ensure there are no client or pharmacy staff, or pharmacy identifiers (individual names, PHNs, registrant/licensee ID numbers, etc.) in data submitted to the national database.
- Integrates with national databases: The platform must be able to share de-identified medication incident and near miss reports with the appropriate national database.
- Supports mandatory data fields: At minimum, the platform must enable and require pharmacy staff to enter information for:
- Date the incident occurred
- Type of medication incident
- Who discovered the incident (position/job title only)
- Medication system stages involved
- Medication(s) involved
- Degree of harm to the client
- Incident description/how it was discovered
- Contributing factors