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Pharmacy managers must select, implement, and maintain a reporting platform that meets specific requirements to support the CIRCL program. This platform is the technological foundation that enables effective documentation, analysis, and learning.
By the end of the transition period on June 1, 2026, the pharmacy must have a platform that:
- De-identifies data: The platform must have processes in place to ensure there are no patient or pharmacy staff, or pharmacy identifiers (individual names, PHNs, registrant ID numbers, etc.) in data submitted to the national database.
- Integrates with national databases: The platform must be able to share de-identified medication incident and near miss reports with the appropriate national database.
- Supports mandatory data fields: At minimum, the platform must enable and require pharmacy staff to enter information for:
- Date the incident occurred
- Type of medication incident
- Who discovered the incident (position/job title only)
- Medication system stages involved
- Medication(s) involved
- Degree of harm to the patient
- Incident description/how it was discovered
- Contributing factors