Frequently Asked Questions

How can I determine the “direct owner” of my pharmacy?

The name of the “direct owner” is printed on your current pharmacy licence as well as your business licence. 

If your pharmacy is owned by a corporation, the direct owner is the corporation for which you submitted the “Notice of Articles” and “Certificate of Incorporation” when you first applied for a new pharmacy licence or change of ownership with the College. 

See the New Pharmacy Ownership Requirements Webpage and ReadLinks Series to learn more about the new requirements for pharmacy licensure and renewals.

Who are the directors and officers of my corporation?

The directors are identified in the “Notice of Articles” issued by BC Registry Services.  In addition, the directors and officers are identified in  the “BC Company Summary” issued by BC Registry Services every.  In the event that there were changes to the directors of your corporation, the new directors would be listed in the “Notice of Change of Directors”. 

See the New Pharmacy Ownership Requirements Webpage and ReadLinks Series to learn more about the new requirements for pharmacy licensure and renewals.

Who are the shareholders of my corporation?

For a non-publicly traded corporation, the shareholders are identified in the Central Securities Register of your corporation. Every corporation is required by the BC Business Corporations Act to maintain a complete and current share register with the following information: all shares issued by a company, the name and last known address of each shareholder and the number, class and any series of any shares owned by that shareholder.

See the New Pharmacy Ownership Requirements Webpage and ReadLinks Series to learn more about the new requirements for pharmacy licensure and renewals.

Can a corporation be an indirect owner? What would that mean for my pharmacy?

Yes, a corporation is an indirect owner if it is a shareholder of the direct owner or another indirect owner.  For shareholders that are corporations, only those that are non-publicly traded corporations will have to provide information about their directors, officers and shareholders as well as their proof of eligibility when applying for a new pharmacy licence, or renewing or reinstating a pharmacy licence. 

See the New Pharmacy Ownership Requirements Webpage and ReadLinks Series to learn more about the new requirements for pharmacy licensure and renewals.

 

How can I tell whether my corporation (direct and indirect) is publicly traded or not?

A publicly traded corporation is a company that is listed on a stock exchange anywhere in the world.  A Canadian publicly traded corporation has the following key features:

  • Has a large number of shareholders;
  • Is registered with BC Securities Commission or other provincial securities regulator;
  • Files public securities documents and information on the System for Electronic Document Analysis and Retrieval (SEDAR).

See the New Pharmacy Ownership Requirements Webpage and ReadLinks Series to learn more about the new requirements for pharmacy licensure and renewals.

What is a Criminal Record History and why is it required?

A Criminal Record History involves a search of criminal record history information in the Royal Canadian Mounted Police and local police station databases.

The Criminal Record History will be conducted by Sterling Talent Solutions – a professional private criminal record check provider that partners with local police stations to providing results.

The new ownership requirements within PODSA require that “no direct owner, indirect owner or manager has, within the previous 6 years, been convicted of an offence under the Criminal Code (Canada)”. 

If this eligibility requirement is not met by owners and managers, then there will be a review of the application by the Application Committee. After reviewing the pharmacy file, the committee may request additional information or evidence and may then issue, renew or reinstate the pharmacy licence with or without conditions, or refuse to issue, renew or reinstate the pharmacy licence pharmacy licence cannot be issued by the College.

How is a Criminal Record History submitted the College?

Criminal Record History for owners and managers will be submitted electronically.  For new pharmacies, an email with instructions on how to submit a Criminal record History through eServices will be sent to each owner and the manager.  For existing pharmacies, an email with instructions will be sent to each owner and manager prior to the first renewal under the amended Act.

How will the College use and protect Criminal Record History information?
  • The College will be using the information collected only for the purpose of licensing pharmacies and regulating registrants, including for the discipline of registrants.
  • Only limited staff will have access to the information.
  • The College has measures in place to safeguard the information and will set appropriate retention and disposal periods that are in accordance with privacy legislation. 
Who should I talk to at the College if I have any questions, concerns or complaints regarding privacy and confidentiality of my Criminal Record History information?
  • The College is committed to protecting your privacy. We seek to use best practices in doing so. We collect, use and disclose personal information in accordance with our province’s Health Professions Act (HPA), Pharmacy Operations and Drug Scheduling Act (PODSA), Freedom of Information and Protection of Privacy Act (FIPPA) and other applicable legislation.
  • The College has a Privacy Officer who is responsible for ensuring compliance with the appropriate privacy legislation and can be reached at Privacy@bcpharmacists.org.
I work at two different pharmacies. Which one should I select as my primary place of practice?

You can select only one pharmacy as your primary place of practice.  Choose the pharmacy where you work the majority of time.  

I am a clinical pharmacist who works on a ward in a hospital, and I don’t work at the pharmacy located in the same hospital. Which place of practice should I choose?

You should choose the “hospital” instead of the “hospital pharmacy” as your place of practice.  If you work at multiple hospitals, list each of them as your place of practice and select the one you work the majority of time. 

I provide administrative services to a number of pharmacies owned by a health authority or pharmacy chain. Which place of practice should I choose?

You should choose the “health authority” or the corporation (head office) from the list as your place of practice.

I work as a relief pharmacist at multiple pharmacies. How do I report my employment information?

You should list all the pharmacies where you provide relief coverage as your place of practice.  Choose the pharmacy where you work the majority of time as your primary place of practice.  Do not choose your corporation (head office) as your primary place of practice.

I cannot find my place of practice in the list. What should I do?

Submit a request to the College by email to: licensure@bcpharmacists.org to add a new employer in the new employment module.  Our licensure department will review the information, add your employer to the list if applicable, and contact you within 5 business days

What documents will I have to provide when renewing my pharmacy licence during the transition period?

To bring all pharmacies into compliance with the new requirements, pharmacies will initially need to submit the information necessary to demonstrate that they meet the new eligibility requirements as part of the pharmacy licence renewal process.

The transition period renewal, which is only required once, resembles the more detailed process for new pharmacy applications. The only information required as part of the pharmacy licencing process that is not required as part of the transition process are the pharmacy diagram or pre-opening inspection report.

To learn what’s required for a Pharmacy Licence Renewal during the transition period, determine your pharmacy’s ownership type then review the draft bylaws and use the Pharmacy Licence Renewals flow chart to determine what information is required.

See the New Pharmacy Ownership Requirements Webpage and ReadLinks Series to learn more about the new requirements for pharmacy licensure and renewals.

What is the difference between a Criminal Record History and a Criminal Record Check?

All registered pharmacists and pharmacy technicians currently undergo a Criminal Record Check (CRC) through the Criminal Records Review Program (CRRP) as required under Section 20(3) of the Health Professions Act at the time of initial registration and at least every 5 years thereafter at the time of registration renewal. However, this check does not provide same level of comprehensive Criminal Record History that is required to be provided under the Pharmacy Operations and Drug Scheduling Act. The Criminal Records Review Program is also specific to Registrants only and does not provide a means for Criminal Record History of non-registrants to be checked. 

As a result, the College cannot use the same criminal record check under the Criminal Records Review Program for the pharmacy licensing process since it does not meet the Criminal Record History requirements included in the amendments to the Act.

Going forward, all direct and indirect owners and managers must submit a Criminal Record History as part of the licensure process. All owners who are registered pharmacists as well as pharmacy managers must continue to undergo the separate Criminal Record Check process to maintain their registration with the College.

Can I submit other changes to my pharmacy(ies) along with my Application for Change of Direct Owner?

If a new direct owner wants to make additional changes to the pharmacy or pharmacies (e.g. changing the operating name or renovating the pharmacy), the authorized representative of the direct owner will be required to submit a separate, individual application for each specific change.

How do I complete the Change of Direct Owner application form if I am purchasing all the pharmacies under the current direct owner?

If a change applies to multiple pharmacies (e.g. change of direct owner who owns more than one pharmacy), you have two options to complete the Change Application for all applicable pharmacies:

  1. Submit a Change Application for each pharmacy affected by the same change; OR
  2. Submit a Change Application for one pharmacy and use the form named Pharmacy Licensure – Multiple Pharmacies to list all other pharmacies impacted by the same change.
Do I need to provide a pharmacy diagram with my Application for Change of Direct Owner?

A pharmacy diagram will not be required for an Application for Change of Direct Owner. It is the responsibility of the direct owner to confirm that the layout of the pharmacy has not changed since the pharmacy was first licensed or when an Application for Change in Layout was last submitted.

The most current pharmacy diagram in the College’s records will be used for inspection purposes by College inspectors.